Our chorus has tremendous opportunities to be involved! Below are the descriptions of the jobs involved in leadership. Click the job title to see the full description of duties.
- Chorus Director
- Team Coordinator
- Finance Coordinator
- Membership Coordinator
- Public Relations/Marketing Coordinator
- Administrative Coordinator
- Events Coordinator
- Records/Secretary Manager
- Visual Coordinator
Musical Coordinator/Chorus Director
She is responsible for:
- Participating in Long-range planning in conjunction with Team Coordinator
and other appointed committee members - Planning and implementing weekly rehearsals
- Selecting and training Music Staff per Chorus/Director Agreement
- Appointing coach liaison for securing coaches and negotiating those
contracts. - Appointing Music Librarian
- Appointing Music Services Manager for music search, learning media
- Developing a program for new member education in vocal skills and the
barbershop art form - Maintaining a Master Calendar in conjunction with Team Coordinator and
Public Relations/Marketing Coordinator - Working in conjunction with Performance Manager on performance
requests and shows - Working in conjunction with Performance Manager and Visual Manager
regarding scripts and emcees for performances - Developing audition procedures for prospective members
- Incorporating quartet promotion and encouragement in rehearsal planning
and performance planning - Appointing the Visual Manager and overseeing that position as described
below.
Team Coordinator
She is responsible for:
- Facilitating the overall coordination of the Management Team
- Conducting internal chorus communications
- Being the conduit for most communications from the Regional and
International Sweet Adelines organizations - Conducting meetings of the Management Team
- Conducting needed business meetings of the chorus membership (may
designate another) - Maintaining the chorus master calendar in conjunction with Chorus Director
and Public Relations/Marketing Coordinator - Insuring that decisions made by the Management Team are communicated
regularly and accurately to the chorus members - Producing the quarterly chorus newsletter
- Appointing Communications/Web Manager
- Implementing other systems of communications to chorus members (e.g.,
mailboxes, e-mail lists) - Overseeing the nominating committee and appointing its Chair
- Keeping the director’s contract current
- Negotiating contracts (or her appointee)
- Appointing and/or participating in the long-range planning committee
- Bringing changes to governing documents to the membership for discussion
and vote
Finance Coordinator
She is responsible for:
- Managing all aspects of chorus finance
- Depositing funds
- Writing checks
- Balancing the checkbook
- Keeping books and producing reports
- Implementing the chorus financial philosophies and practices
- Recording and tracking monthly and annual budget
- Tracking income and expenditures to that budget
- Completing and submitting tax documents
- Maintaining a long range financial plan
- Obtaining semi-annual budget-adherence reports from all Coordinators
- Billing and collecting of chorus, regional, and international dues
- Tracking the financial status and standing of chorus members
- Appointing Chair for the purpose of writing and obtaining grants
- Providing new member education regarding financial responsibilities
Membership Coordinator
She is responsible for:
- Supporting and encouraging members, prospective members, and guests at
chorus rehearsals and educational workshops - Developing programs for education of new members
- Developing programs for incorporating new members into the chorus
- Communicating with absent members
- Providing correspondence and guidance regarding member transitions,
chorus transfers, transfers to CAL, Leaves of Absence - Organizing ways to welcome guests (signups, badges, etc) to the chorus
- Providing registration and hospitality functions to which the general public
is invited in conjunction with the Events Manager - Putting together new member packets, Member Handbook, guest books
- Appointing Member Outreach/Sunshine Chair for sending cards for
birthdays, get well and others - Providing gifts given on behalf of the chorus
- Working in conjunction with the Director on internal quartet promotion
- Planning chorus social events including parties in conjunction with
Events / Operations Manager - Maintaining an accurate chorus roster
Public Relations/Marketing Coordinator
She is responsible for:
- Presenting the chorus to the general public
- Coordinating written communications and other publications of the chorus
that may be seen by the general public, including but not limited to flyers
and web pages. - Developing and maintaining a marketing/PR plan.
- Providing contact with the community through which the chorus can obtain
performance opportunities and recruit new members. - Creating Sweet Adelines Regional and International communications (for
example, articles about the chorus in the Stroke of 12 and Pitch Pipe). - Managing the chorus mailing list, public web site, and hotline.
- Maintaining an accurate list of former members for performance mailing
lists. - Using chorus quartets, who have auditioned, when needed for promoting
and marketing the chorus. - Planning the marketing strategies and advertisement for chorus
performances and shows.
Administrative Coordinator
She is responsible for:
- Maintaining accurate and current resource materials including but not
limited to: Bylaws, Standing Rules, all governing documents, Master
Calendar, contracts, correspondence to/from chorus, Performance Policy,
these Job Descriptions, Member Handbook, member Roster, minutes of
Management Team and chorus meetings for a period of three (3) years. - Appointing Events/Operations Manager and overseeing that position as
described below. - Appointing Records/Secretary Manager and overseeing that position as
described below.
Events Coordinator
Appointed by Administrative Coordinator and responsible for:
- Implementing chorus social activities in conjunction with Membership
Coordinator - Organizing and carrying out chorus parties and events other than shows in
conjunction with Membership Coordinator - Arranging the physical and social arrangements for “away from home”
retreats - Coordinating signups and other arrangements, including travel, when the
chorus is attending regional and international events. - Facilitating the overall responsibility when the chorus is serving as Host
Chorus for a Regional AIM Weekend. - Managing the physical arrangements for chorus rehearsals and meetings
- Arranging the rehearsal hall each week, setting up risers when
needed - Managing existing facilities
- Scheduling, contracts, insurance, etc. in conjunction with Chorus
Director and Team Coordinator - Searching for new and/or additional facilities for rehearsals and
meeting facilities - Maintaining and providing transportation and storage for chorus
equipment such as risers, sound system, music stand, posters, banners,
audio and visual tapes - Assisting with facility and risers
Records/Secretary Manager
Appointed by Administrative Coordinator and responsible for:
- Keeping records/minutes of all management team and chorus business
meetings - Sending correspondence on behalf of the chorus
- Arranging for gifts on behalf of the chorus (external)
- Maintaining chorus history and archives, including trophies, history
books, yearbooks, and so forth
Visual Coordinator
Appointed by Director and responsible for:
- Appointing (in collaboration with Chorus Director) the
Choreography/Showmanship Team who will design and teach the visual
presentation to the chorus. See Director/Chorus Agreement. - Designing and implementing purchase or production of all chorus
costuming in collaboration with Chorus Director. - Designing and implementing purchase of appropriate performance
makeup. - Working in conjunction with Chorus Director, Management Team and
Public Relations/Marketing Coordinator on all chorus shows and
performances. - Working in conjunction with the above and Performance Manager
regarding scripts and emcees for performances and shows. - Developing a program for new member education regarding stage
grooming.